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How do I add my contact information into a signature line that appends to my outgoing email messages?
Easy. Here's how to do it in MS Outlook:
- Open MS Outlook
- Select Tools (from the top menu) | Options | Mail Format
- You'll get a window with options in it. Look at the options presented for Signatures.
- Choose an account to which you wish to append your email signature.
- (Thing is, your MS Outlook might be used to manage more than one email account. That's why you have to choose an account, in the previous step. If there's only one account to choose, then choose that one.)
- Click the button titled Signatures.
- Click New.
- You can probably take it from here. Make sure that you enter a Name for your new signature.
- Why does your email signature need a name? Because, if you make several signatures, you will need a way to tell them apart. You can apply different signatures to different email accounts.
- You might create names such as "Home Signature" or "Workplace Signature" or "Alternate Workplace Signature".
- Finally, when you have completed your email signature and named it, you can apply the signature to New Messages, and to Replies and Forwards.